Office Assistant 2
POSITION DESCRIPTION:
The Office Assistant 1 is to provide organizational oversight and clerical/data entry work for Area 2 treatment team 3 and Area 3 treatment team 3. PRIMARY DUTIES AND RESPONSIBILITES:
Duties include but are not limited to:
o Maintain electronic and hard copy filing systems (Fire Evac Plans, Site Specific Plans of Protective Oversight, incident folders, correspondence with families, etc) o Enter daily census movements and Res Hab billing into TABS o Complete purchase orders and maintain office equipment and supplies o Maintain and update individuals' profiles for each of 10 sites o Provide receptionist presence at the Fireman's Way office for State Operations o Liaison with house managers and DA3's to gather vital documents monthly for TTL report o Photocopy and fax documents as needed, o Prepare meeting agendas, compose/type/distribute meeting minutes and routine correspondence and reports o Complete documentation and enter information for residential habilitation billing o Assist with technical issues for the Fireman's Way office o Prepare tracking and statistical reports using Excel spreadsheets, confidential and sensitive documents, and submission of incident packets o Provide clerical coverage in the absence of other admin assistants o Complete special projects and/or other duties as assigned or requested
Job Function
POSITION DESCRIPTION:
The Office Assistant 1 is to provide organizational oversight and clerical/data entry work for Area 2 treatment team 3 and Area 3 treatment team 3. PRIMARY DUTIES AND RESPONSIBILITES:
Duties include but are not limited to:
o Maintain electronic and hard copy filing systems (Fire Evac Plans, Site Specific Plans of Protective Oversight, incident folders, correspondence with families, etc) o Enter daily census movements and Res Hab billing into TABS o Complete purchase orders and maintain office equipment and supplies o Maintain and update individuals' profiles for each of 10 sites o Provide receptionist presence at the Fireman's Way office for State Operations o Liaison with house managers and DA3's to gather vital documents monthly for TTL report o Photocopy and fax documents as needed, o Prepare meeting agendas, compose/type/distribute meeting minutes and routine correspondence and reports o Complete documentation and enter information for residential habilitation billing o Assist with technical issues for the Fireman's Way office o Prepare tracking and statistical reports using Excel spreadsheets, confidential and sensitive documents, and submission of incident packets o Provide clerical coverage in the absence of other admin assistants o Complete special projects and/or other duties as assigned or requested
Salary Range:
From $40535 to $49481 Annually
Minimum Qualification
Permanent/Provisional Posted Hiring Salary includes the sum of statutory hiring rate ($39,022) and Mid-Hudson Adjustment ($1,513). The Mid-Hudson Adjustment ($1,513) is also added to job rate ($47,968) Permanent candidates must currently be a permanent Office Assistant 2 OR be reachable on the current Civil Service eligible list Transfer candidates must be eligible for transfer under Section 70.1 of the Civil Service Law. Provisional
Qualifications:
Candidates must have taken the Office Assistant 2 Civil Service Examination scheduled for November 5, 2022. Preferred
Qualifications:
A working knowledge of Microsoft Word and Excel.Estimated Salary: $20 to $28 per hour based on qualifications.
The Office Assistant 1 is to provide organizational oversight and clerical/data entry work for Area 2 treatment team 3 and Area 3 treatment team 3. PRIMARY DUTIES AND RESPONSIBILITES:
Duties include but are not limited to:
o Maintain electronic and hard copy filing systems (Fire Evac Plans, Site Specific Plans of Protective Oversight, incident folders, correspondence with families, etc) o Enter daily census movements and Res Hab billing into TABS o Complete purchase orders and maintain office equipment and supplies o Maintain and update individuals' profiles for each of 10 sites o Provide receptionist presence at the Fireman's Way office for State Operations o Liaison with house managers and DA3's to gather vital documents monthly for TTL report o Photocopy and fax documents as needed, o Prepare meeting agendas, compose/type/distribute meeting minutes and routine correspondence and reports o Complete documentation and enter information for residential habilitation billing o Assist with technical issues for the Fireman's Way office o Prepare tracking and statistical reports using Excel spreadsheets, confidential and sensitive documents, and submission of incident packets o Provide clerical coverage in the absence of other admin assistants o Complete special projects and/or other duties as assigned or requested
Job Function
POSITION DESCRIPTION:
The Office Assistant 1 is to provide organizational oversight and clerical/data entry work for Area 2 treatment team 3 and Area 3 treatment team 3. PRIMARY DUTIES AND RESPONSIBILITES:
Duties include but are not limited to:
o Maintain electronic and hard copy filing systems (Fire Evac Plans, Site Specific Plans of Protective Oversight, incident folders, correspondence with families, etc) o Enter daily census movements and Res Hab billing into TABS o Complete purchase orders and maintain office equipment and supplies o Maintain and update individuals' profiles for each of 10 sites o Provide receptionist presence at the Fireman's Way office for State Operations o Liaison with house managers and DA3's to gather vital documents monthly for TTL report o Photocopy and fax documents as needed, o Prepare meeting agendas, compose/type/distribute meeting minutes and routine correspondence and reports o Complete documentation and enter information for residential habilitation billing o Assist with technical issues for the Fireman's Way office o Prepare tracking and statistical reports using Excel spreadsheets, confidential and sensitive documents, and submission of incident packets o Provide clerical coverage in the absence of other admin assistants o Complete special projects and/or other duties as assigned or requested
Salary Range:
From $40535 to $49481 Annually
Minimum Qualification
Permanent/Provisional Posted Hiring Salary includes the sum of statutory hiring rate ($39,022) and Mid-Hudson Adjustment ($1,513). The Mid-Hudson Adjustment ($1,513) is also added to job rate ($47,968) Permanent candidates must currently be a permanent Office Assistant 2 OR be reachable on the current Civil Service eligible list Transfer candidates must be eligible for transfer under Section 70.1 of the Civil Service Law. Provisional
Qualifications:
Candidates must have taken the Office Assistant 2 Civil Service Examination scheduled for November 5, 2022. Preferred
Qualifications:
A working knowledge of Microsoft Word and Excel.Estimated Salary: $20 to $28 per hour based on qualifications.
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